Open a Ledger

The ledger for the next fiscal year must be open before the current ledger can be closed.

Once opened, the values for the ledger can't be changed.

Open a ledger

1. Select Finance from the Module pull-down list on the top of the screen.

2. Select Ledger Manager from the General Ledger menu, and that window opens.

3. Click Open New Ledger, and this window opens displaying the Open Date for the new year — the date immediately following the Close Date of the previous ledger.

4. Complete the fields as described.

• Period Type: Select from Standard Period and Partial Period.

• If you select Partial Period, the Close Date field becomes visible. Select the close date for the partial period.

• Fiscal Year Code: Select the fiscal year for this ledger.

• Budgeting Model: Select from Annual, Quarterly, and Monthly.

• Use Budget Controls: Select from NO - Do not use budget controls and YES - Use budget controls to manage revisions.

• Encumber Payroll: Select from NO - Do not encumber payroll and YES - Encumber payroll on each batch submission.

• Consolidated Fund: Leave the default value, No Consolidated Fund, or select one of the funds in the pull-down list.

5. Click Create when you've finished completing the fields. Remember: Once opened, the values for the ledger can't be changed. The ledger is opened with the Active status, and additional tabs are displayed. Example

Continue with Import Net Assets from Prior Ledger or Import Net Assets from Excel Spreadsheet to build the chart of accounts for the new ledger.

Return to Closing a Ledger

Return to Promote Encumbrances

Return to Ledger Manager Overview

Return to WebSmart Overview