Create a Supplemental Payroll Batch

This topic provides instructions for creating a supplemental payroll batch. Click here for instructions on creating a scheduled payroll batch.

Click here for more information about the Payroll Batch window.

Create a supplemental payroll batch

Select Payroll Batches under Processing from the Payroll menu. The Payroll Batches window opens.
Click Create Batch, and the New Payroll Batch window opens displaying the fields for a supplemental batch.
Complete the fields as described.

Instructional Period: If needed, select a different school year. This field is used to determine which employee contracts are in effect.
Period Begin & End: You must enter these dates since the supplemental payroll isn't based on a payroll period. The end date determines the pay & post dates.
Comments: It's important to enter a description of the batch so you'll be able to identify it in the list of payroll batches.
Adj. Load Options: This field determines if benefit programs only, additional allowances only, all salary, benefit, payment & additional allowance elections, or none of these are added into the batch. Defaults to None because most of the time you're correcting something and don't want all the regular things to be part of the batch.

Click Create. The system displays a progress bar while creating the batch, and when the process is complete, the Batch Details tab is displayed.
If needed, edit the tax proration to make it a whole number. Since the tax proration for a supplemental batch is based on the number of work days in the designated period, the calculation may have resulted in a fraction, and you'll need to edit it to achieve a whole number. Click Edit Details, change the Tax Proration field to something other than Based on Payroll Period, and click Save.
Since no employees have been added to the batch, no scheduled payments have been created. Continue with Add Staff to a Payroll Batch.