COVID-19 Screening for Staff

To use the COVID-19 staff screening feature:

1. Add the COVID-19 code to the Background Check code list.

2. Record the staff screening information.

3. Run the staff screening report.

Add the COVID-19 code to the Background Check code list

Click here for instructions on creating a new background check code.

For the Code, enter something like C19.

For the Description, enter something like COVID-19 Screening.

When editing the code, change the effective date to a date before the school year start.

Record staff screening information

Staff screening results are recorded in Finance > HR > Staff Manager > HR Info > Background Checks.

They can be entered manually in the Staff Manager or through a custom import that must be set up by WebSmart staff.

1. While in the Staff Manager, select the staff whose information you want to edit, and click on the HR Info tab.

2. Click on  Background Checks, and that window opens.

3. Click  Add Background Check, and the Background Check Editor window opens.

4. Complete the fields as described.

• Test Type: Select the COVID code — for example, C19 - COVID-19 Screening.

• Date: Click the  icon, and select the date.

• Passed/Failed: Select from Passed and Failed.

• Comments: Enter information such as the staff member’s temperature, other symptoms, and/or pre-existing conditions.

5. Click  Save.

Run the staff screening report

The Employee Background Check report is used to provide the staff screening results.

1. Select Finance, then Reports under the Other section.

2. Locate the Employee Background Check report, and click the  icon. The setup window opens.

3. Complete the fields, and click  Run Report.

Return to Staff Manager Overview

Return to Human Resources Overview

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