Link Campuses to Attendance Tracks

This step must be completed before beginning to schedule students, but it does not have to be done before creating the schedule.

Link campuses to attendance tracks

1. Select Admin from the Module pull-down list at the top of the screen.  

2. Select Campuses from the District menu, and the Campuses list window opens.

3. Click the icon for the campus you want to link to an attendance track, and the Edit window opens.

4. Click on the Annual Information tab, then click Calendars. The ADA Calendars list window opens.

5. Select the school year from the Period list.

6. Click Add ADA Calendar, and the Edit window opens.

7. Complete the fields as described.

• Attendance Track: Select the track to which you want to link this campus. Attendance tracks are created in Admin > District > Instructional Periods.

• Instructional Track: Select from the two-digit PEIMS values.

• Attendance Model: Options are —

• Standard - Attendance by Date Only: Used for daily ADA attendance.

• Modified - Attendance by Date or Time: Used to code minutes for students in flexible attendance program along with regular ADA attendance. This option is defined at the student level using PEIMS Enrollment Type Codes — Code Table C059.

• Grade Level Strategy:

• All Grade Levels: Default option may be changed.

• Specific Grade Levels: If this option is selected, additional fields become visible.

• Grade Levels?: Check the boxes for the grade levels to use this ADA calendar.

• Do not Use for Scheduling: Available but must be manually assigned to students. Use this option for calendars that you don't want the system to assign during the enrollment task. An example would be if you're running two calendars using different instructional program type codes (C215) — such as a 4-year old full day program and a 4-year old half day program for ineligible students — because each group of students would need to be on different attendance tracks to properly report this information to PEIMS.

8. Click Save, and you're returned to the ADA Calendars list.

9. Repeat steps 6-8 to create additional calendars and link them to attendance tracks since only one attendance track can be linked to a campus calendar.

10. Repeat steps 3-9 if you need to link additional campuses to attendance tracks.

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