Create a Schedule by Copying a Schedule

Schedules are created and maintained in the Schedule Manager. You can either create a schedule by copying an existing schedule — as described in this topic — or create one from scratch.

When copying from another schedule, certain elements will not copy unless there is corresponding infrastructure.

If you intend to rename or retire certain elements, we recommend you do so AFTER you copy all of the elements from the source schedule.

Choosing a production, or Locked, state means that you intend to use this schedule for actual scheduling purposes. You cannot delete a locked schedule unless you remove all scheduling artifacts and reset the schedule to transient.

Process — Create a schedule by copying

1. Create the schedule. We recommend that you copy at least the periods & offerings.

2. Edit the calendar as needed.

3. Enroll students.

4. Build course requests.

5. Build course sections.

6. Build student schedules.

Create a new schedule by copying an existing schedule

1. Select Students from the Jump to Module pull-down list in the upper right corner.

2. Select Schedule Manager from the Scheduling menu, and that window opens.

3. Click Create Schedule, and the New Schedule window opens.

4. Complete the fields as described.

• Description: Enter a name for the schedule — for example, Middle School or HS Trimester.

• Instructional Period: Select from the pull-down list. Note: If you don't see the period for which you want to create a schedule, it must be added in Admin > District > Instr. Periods.

• Campus: Select from the pull-down list of campuses to which you have access.

• Calendar Model: Click here for more information.

• Semester - 6 Weeks: 3 6-week grading periods in each of 2 terms

• Semester - 9 Weeks: 2 9-week grading periods in each of 2 terms

• Trimester - 6 Weeks: 2 6-week grading periods in each of 3 terms

• Schedule State: Select from Locked - this schedule is for "production" and cannot be deleted or Transient - this schedule is for "what/if" purpose and can be deleted. Click here for more information.

• Copy From: Select the schedule you want to copy from the pull-down list. All previous schedules are included in the list.

5. Select the schedule elements you want to copy by checking/unchecking the boxes. Available elements are: periods, homerooms, skill sets, grading policies, offerings, sections, and instructor assignments. Note: Sections are only available when copying offerings, and instructor assignments are only available when copying sections.

6. Click Create. The previous schedule is copied, and the new schedule opens.
   Example - Copied Schedule with Periods & Offerings

The calendar is created by default, but may need modification. If you copied periods, the period layouts will be applied to the calendar, so you won't need to reset the calendar layouts in the Calendar Editor.

Continue to Edit the Grading Calendar

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